Licence Agreement and Invoice Details
| Date | Circuit / Equipment / Services | Cost (+GST) |
| 1st March 2018 | Skid Pan twilight 5.30-9.30pm | $1250 |
| 5th April 2018 | Skid Pan twilight 5.30-9.30pm | $1250 |
| 3rd May 2018 | Skid Pan twilight 5.30-9.30pm | $1250 |
| 21st June 2018 | Skid Pan twilight 5.30-9.30pm | $1250 |
| 12th July 2018 | Skid Pan twilight 5.30-9.30pm | $1250 |
| 9th August 2018 | Skid Pan twilight 5.30-9.30pm | $1250 |
| 20th September 2018 | Skid Pan twilight 5.30-9.30pm | $1250 |
| 18th October 2018 | Skid Pan twilight 5.30-9.30pm | $1250 |
| 8th November 2018 | Skid Pan twilight 5.30-9.30pm | $1250 |
| 13th December 2018 | Skid Pan twilight 5.30-9.30pm | $1250 |
| 2018 | Security | $45 per hour |
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Any date/s cancelled after signing this Form will result in the following cancellation fees, regardless if on sold to another client:
25% of circuit fee after Confirmation Form signed;
100% of circuit fee if less than 3 calendar month notice is given.
I understand once this form is returned these days are confirmed and a Venue License Agreement will be arranged. I also understand and accept the cancellation policy.
If the Licensee chooses to use their own insurance, the policy must meet the following minimum standards and fill in the details below.
Please provide all Inclusions and Exclusions of the policy.
Please provide details for the contact on the day of the booking.
Circuit Personnel Pricing (+GST) | ||||
| Circuit | Pit lane / control | Fire marshals | Spotters | Price |
| Extended | 1 | 1 | 8 | $3,100.00 |
| Grand Prix | 1 | 1 | 7 | $2,800.00 |
| North / South | 1 | 1 | 5 | $2,200.00 |
| Corporate Hill | 1 | 1 | 4 | $1,700.00 |
| Venue Service | Venue Contact | | Mobile |
| Catering | Wendy Frizelle | 0414 869 964 | |
| Media | Samantha Stevens | 0411 494 414 |
The Licensee must provide details for one of the following types of insurance:
► CAMS, AASA, RACERS or MA / MNSW Permit
► Licensee’s own insurance (showing both inclusions and exclusions of the policy)
This is only applicable to non-race meeting events without approved CAMS / AASA / RACERS / MA/ MNSW officials.
Spotters, a pit lane marshal and a fire marshal is required if:
► car to pit lane radio communication is not available to all drivers; or
► cars or motorbikes will be driven at over 100km p/hour.
Spotters are required for motorcycle events.
Please note pricing for weekend and public holidays will incur additional charges.
The Licensee must use the services of Ambulance Services Australia for all medical and ambulance coverage on the venue. No outside provider is permitted.
Medical and Ambulance Coverage Pricing (+GST) | ||
| Event | Price | Description |
| Non speed events or cross country carnival | $650.00 | Ambulance standby for 8 hours with one ambulance Staff |
| Motor vehicles, non-race and motorcycle schools | $1,400.00 | Ambulance standby for 8 hours with two ambulance Staff |
| Motorcycle Ride Days, Motorcycle Practice | $2,000.00 | Ambulance standby for 8 hours with three ambulance Staff |
| Event requiring Doctor | $1,300.00 |
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| Race Meeting | Please request | |
| Bike track days, bike schools and bike race meetings | $40.00 consumables levy on top of Medical Cost |
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Protective clothing must be worn by all drivers and passengers in cars and riders on motorcycles driven at 100 km per hour or more on the circuit. Protective clothing constitutes helmets, neck-to-ankle-to-wrist non flammable clothing, and closed in shoes provided by the Licensee.
The Licensee must inform the Licensor of any media activity being conducted during the booking, including photography and media.
Food and beverage catering for all bookings may only be provided by Venues Live, on behalf of the Licensor, to the exclusion of all other catering providers. No food or beverages can be brought into the venue except for personal consumption.
The Licensee must use the services of Secure Events and Assets and / or VIPeople for all customer service and security requirements at the venue. No outside provider is permitted.
2018 MEDIA INFORMATION
Sydney Motorsport Park (“SMSP”) and the Australian Racing Drivers' Club (“ARDC”), the official managing authority for the venue, encourages the media to attend SMSP for the purposes of covering motorsport events – from grassroots racing to Supercars!
Motorsport by its very nature is a dangerous sport on track, and similarly the constant movement of trucks and vehicles off the circuit also raises the need for specific site safety policies and procedures. As such, the ARDC requires that any media attending any event or activity at the venue (including motorsport experiences, driver safety and training, corporate events and general media coverage) inform the venue of their plans no less than seven (7) days prior to the event, and have their activity approved by the ARDC.
The ARDC reserves the right to deny or remove media access at any time.
Media can apply for accreditation (Credentialed Access) by using the online form found at sydneymotorsportpark.com.au/media.
MEDIA APPLICATION:
HI-VIS VESTS
SMSP DRONE POLICY
· The permission for use at Sydney Motorsport Park (SMSP) of Drones, Remote Piloted Aircraft (RPA), unmanned aerial vehicles (UAVs) and Model Aircraft will be assessed on a case-by-case basis. Unless specifically permitted by SMSP, UAV’s are not permitted to be used and doing so could result in eviction from the circuit. This rule applies regardless of the size or use of those UAVs.
· Please refer to sydneymotorsportpark.com.au/drones for current documentation and to apply.
All Licensees entering into arrangements are kindly requested to make a note of our Commercial Partners. Please contact the ARDC for relevant contact details.
Please note that where a company has EXCLUSIVE RIGHTS, then no other company are able to promote, advertise or supply products or services within these categories at Sydney Motorsport Park. In the case of NON EXCLUSIVE RIGHTS, the ARDC strongly supports our commercial partners by promoting their Preferred Partner status.
